Important Notice Regarding Administrative Order S-2024-046:
Administrative Order S-2024-046, promulgated by the Chief Judge of the Thirteenth Circuit and applicable to all Circuit Civil divisions, establishes requirements that apply to your case. Please familiarize yourself and your office staff with this order.
Circuit Civil Division C Division Preferences - The Top Ten
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In Division C, all proceedings, except for Pretrial Conferences, Jury
Trials, Non-Jury Trials and Evidentiary Hearings scheduled for longer than 30
minutes, will be conducted remotely via ZOOM unless otherwise directed by the
Court.
PRETRIAL CONFERENCES, JURY TRIALS
and NON-JURY TRIALS (except certain mortgage foreclosure actions) will be
conducted
IN PERSON.
All EVIDENTIARY HEARINGS scheduled
for 30 minutes or less will be conducted via ZOOM unless otherwise ordered by
the Court. Evidentiary hearings scheduled for more than 30 minutes will be
conducted IN-PERSON.
Please make sure any testifying
witness has a photo ID available to present over the videoconference. This requirement will extend until further
order of the Court.
The Court’s Zoom link is https://zoom.us/j/8901592416
Zoom Meeting ID is
890-159-2416.
Password is not required. If joining by phone, dial 1-786-635-1003
Meeting ID # 890-159-2416
INCLUDE
ZOOM INFORMATION ON NOTICES OF HEARING.
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Non-Evidentiary
Hearings - UMC, 15- minutes, or 30-minutes
These
hearings are scheduled through JAWS.
Non-Evidentiary
Hearings More than 30 Minutes
These
hearings are scheduled by emailing the JA at
circivdivc@fljud13.org and
providing the following information:
● Case
number
● Case name
● Title,
date, and docket number of the Motion or matter for hearing
● Amount of
time needed
Evidentiary
Hearings
These
hearings are scheduled by contacting the JA at
circivdivc@fljud13.org and
providing the following information:
●
Case number
●
Case name
●
Title, date, and docket number of the
Motion or matter for hearing
●
State you are requesting an Evidentiary
Hearing
●
Amount of time needed
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3.
Submitting Proposed Orders: - (See Administrative Order S-2024-046, Paragraph 13) - provides instructions for uploading documents through the E-Portal for Electronic Signature
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Proposed Agreed Orders
A proposed agreed Order, along with a cover letter,
can be uploaded, only as a
PDF, for
Judge Polo’s review and consideration through the Florida ePortal. Be sure
Circuit Civil Division C is selected.
Proposed Orders NOT Agreed
Upon by the Parties
Competing Orders - If parties do not agree with the
form of the Order, each party may email the JA a proposed Order as a Word
Document, along with a cover letter detailing the conflicting issues. The
competing Order must be received within 3 days.
No Response - If after 5 days of service a response is
not received by opposing counsel, a proposed Order, as a
PDF, may be uploaded to the Florida ePortal, along with a cover
letter detailing the service and no response, for Judge Polo’s consideration
.
Proposed Orders Following a
Hearing
A proposed agreed Order, along with a cover letter,
should be uploaded, as a
PDF, to the
Florida ePortal within 5 days of the hearing unless otherwise directed by Judge
Polo during the hearing. If the parties do not agree with the form of the
Order, competing Orders, along with cover letters, must be sent to the JA, as
Word Documents, within 5 days of the hearing unless otherwise directed by Judge
Polo during the hearing.
Cover Letters
A cover letter must accompany
each proposed Order and should state:
- Title, filing date, and
hearing date of Motion
- Date the proposed Order was provided
to opposing counsel
- Opposing counsel agrees to
the Order
OR opposing counsel failed
to respond after 5 days
OR opposing
counsel indicated they object and will be submitting a competing Order
If a party is pro se and does
not have an email address associated with the case, the attorney will be
responsible for mailing copies of the Order to pro se parties.
How to upload Orders to
the E-Portal for Electronic Signature
MyFLCourtAccess.com
E-Portal Help Desk
850-577-4609
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When
emailing the division at
circivdivc@fljud13.org be sure
to include the case number and name in the subject line.
PLEASE DO NOT CALL OR
EMAIL THE J.A. UNTIL YOU HAVE FIRST REVIEWED THIS WEBPAGE IN ITS ENTIRETY, THE
RESOURCES PROVIDED ONLINE, AND IN THE PROCEDURAL/LOCAL/ADMINISTRATIVE
RULES/ORDERS. IF AFTER REVIEWING ALL OF
THE ABOVE RESOURCES YOU STILL HAVE QUESTIONS, YOU MAY EMAIL THE J.A. AT
circivdivc@fljud13.org AND COPY OPPOSING COUNSEL ON YOUR EMAIL.
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After reserving time in JAWS,
please send the Court (circivdivc@fljud13.org) an efiled copy of the Notice of
Hearing and Motion scheduled to be heard (Do not attach exhibits.).
Provide the Court an efiled copy
of
ALL NOTICE OF CANCELLATIONS.
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6.
Emergencies: - (See Administrative Order S-2024-046, Paragraph 19)
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Emergency Motion: After an Emergency Motion is filed with Clerk AND
properly flagged as an EMERGENCY, email JA an efiled courtesy copy.
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7.
Cancellation: - (See Administrative Order S-2024-046, Paragraph 12(f))
8.
Notices: - (See Administrative Order S-2024-046, Paragraph 12(c)(iv) & (v))
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Notices
of Hearing.
Parties
scheduling hearings must ensure that the notice of hearing is timely filed and contain
all information necessary to access the hearing. An efiled courtesy copy of the
notice of hearing should be emailed to the division:
circivdivc@fljud13.org.
Please follow the procedures in AO S-2024-046 before
Cross-Noticing a hearing or adding an additional motion to be heard at the
already scheduled hearing.
Unilateral Notices of Hearing.
Hearings may be
unilaterally noticed with a minimum of 60 days’ notice, and only due to a lack
of cooperation. A notice of a hearing set unilaterally due to a lack of
cooperation must describe, in detail, the efforts made to reach agreement on
the hearing date. A single email, letter, or ultimatum is insufficient.
Unilaterally set hearings that do not describe efforts to agree on a hearing
date may be cancelled without notice.
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9.
Exhibits:
- (See Administrative Order S-2024-046, Paragraph 16)
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Once your evidentiary
hearing is scheduled, the Clerk will provide you with instructions for the
numbering and marking of exhibits. If you do not receive an email, please
contact the Judicial Assistant at
circivdivc@fljud13.org to request the instructions.
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A multitude of forms may
be found under the FORMS tab. Additional forms may be found on the 13 Judicial
Circuit Home Page; however, please be sure to look for forms related to Circuit
Civil.
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