Important Notice Regarding Administrative Order S-2024-046:
Administrative Order S-2024-046, promulgated by the Chief Judge of the Thirteenth Circuit and applicable to all Circuit Civil divisions, establishes requirements that apply to your case. Please familiarize yourself and your office staff with this order.
Circuit Civil Division H Division Preferences - The Top Ten
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Division H encourages the use of remote appearances by ZOOM. Jury Trials, Pre-Trial Conferences and hearings 1 hour or longer are in person; all other matters are via Zoom. Please be prepared to attend by video (or audio if you do not have access to a video call). Here is a link to the Division H Zoom hearing room: https://zoom.us/j/3078346388.
No password is required; you will be admitted from the waiting room once Judge is ready to call your case. To call into a zoom meeting, the phone is 1-786-635-1003, ID 307-834-6388.
Parties who need an in-person hearing, non-jury trial or evidentiary hearing may contact the JA at gencivdivh@fljud13.org.
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15 and 30 minute hearings are to be set by attorneys through JAWS. Pro Se litigants may email the JA for hearing availability. Anyone requesting a hearing of longer than 30 minutes must contact the JA for availability. gencivdivh@fljud13.org
UMC hearings are set via JAWS, this is a multi-case docket for uncontested matters that can be heard within 10 minutes
In all notices of hearing, please put the date filed and docket number of the matter being called up for hearing. Cross-Noticing: Matters may be Cross-noticed for hearing times only if both parties agree to both matters being heard at the same hearing time, and that there is sufficient time for the Court to consider multiple matters at one hearing.
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Proposed Orders must be uploaded in pdf format through the e-portal. Proposed Orders uploaded in WORD are rejected automatically by the e-portal. Parties must ensure their email addresses are associated to the case in JAWS and have selected recipients for rejection Notices.
Uploading Orders & Exhibits to E-Filing Portal - provides instructions for uploading documents through the E-Portal for Electronic Signature.
Proposed orders that are agreed upon by the parties are to be uploaded through the portal in PDF format. Please include a reminder of the date of the hearing in the cover letter, and if the Order is agreed to by the parties.
In the case of orders NOT agreed to, please submit one email to the JA at gencivdivh@fljud13.org containing a cover letter which describes the differences in the Orders, a reminder of the hearing date, and WORD versions of the competing orders for the Court’s review and editing; the Court will upload and sign an order on the hearing.
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Please email the JA at gencivdivh@fljud13.org and copy all other parties with your request or message. The JA will respond as efficiently as possible.
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Documents that are viewable in the court file do not need to be provided to the Court.
Hearing binders should be provided no more than 1-2 weeks in advance of the hearing. Documents cannot be accepted via sharefile links.
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After the motion is filed with the clerk and properly flagged as an emergency pursuant to Administrative Order S-2024-046, Paragraph 19 (B), please email the JA with a courtesy copy so the Court is aware of the need to act on the Motion. gencivdivh@fljud13.org
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Canceling hearings within 24 hours of the hearing: Please email the JA a copy of the notice of cancellation; If you are canceling more than 24 hours in advance and the hearing was scheduled through JAWS, you may also cancel it through JAWS. If you scheduled it by Emailing the JA, please email a notice of cancellation to her at gencivdivh@fljud13.org.
You may not cancel a pretrial or trial unless the matter has been completely settled. If so, please upload the notice of settlement and/or the NOVD or other paperwork to the JA to confirm the cancellation.
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All Notices of Hearing shall include:
- Date and time to be heard
- Amount of time reserved
- Title of Motion(s) to be heard
- Zoom or In Person
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The Court uses the Circuit Civil Uniform Order Setting Case for Trial and Pre-Trial (revised Apr. 30, 2021) and the Uniform Pre-Trial Conference Order. Please refer to the forms page https://www.fljud13.org/Forms.aspx for additional documents and Orders. When saving forms on your computer, please be sure you are checking often for revised versions. The most recent version should always be used.
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Additional Preferences
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All Pre-trials will be in person only. At least one trial counsel per party must appear at the pretrial conference. An agreed Pre-Trial Conference Order shall be emailed to the JA in word format before the date of the PTC.
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Cases will be reviewed prior to the DCMC hearing. Cases deemed ready to be set for jury trial will receive an Uniform Order Setting Case for Trial and Pre-Trial, an Order Cancelling the DCMC and an Order Referring Parties to Mediation.
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| Parties may submit proposed Orders on Motions to Compel Discovery- Without a hearing.
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The Court may rule on pleadings for particular motions ONLY IF ALL PARTIES ARE IN AGREEMENT. If the parties agree, e-file motions and responses and advise the judicial assistant via email of the title(s) of the specific motions you want the Judge to resolve without a hearing. gencivdivh@fljud13.org. Parties should submit proposed orders in accordance with the “Submitting Proposed Orders” instruction.
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