Important Notice Regarding Administrative Order S-2024-046:
Administrative Order S-2024-046, promulgated by the Chief Judge of the Thirteenth Circuit and applicable to all Circuit Civil divisions, establishes requirements that apply to your case. Please familiarize yourself and your office staff with this order.
Please Note: Effective April 2025, unless otherwise directed by the Court, pretrials, jury trials, and evidentiary hearings scheduled for longer than 30 minutes, will be conducted in person. All other hearings will be conducted electronically via Zoom.
Circuit Civil Division E Division Preferences - The Top Ten
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Whether your hearing is in person or by video (Zoom) depends on the nature of the hearing and the length of the hearing.
- In Person: Pretrial conferences and hearings longer than 30 minutes are in person. There are no hybrid proceedings in Division E. A hybrid proceeding is one in which some appear live and some appear by phone or Zoom.
- Zoom: If your hearing is 30 minutes or less, the hearing will be via Zoom. A non-evidentiary hearing is one in which witnesses will not be called to testify and/or exhibits will not be introduced into evidence. An evidentiary hearing is one in which witnesses will be called to testify and/or exhibits will be introduced into evidence. (Note: summary judgment hearings are non-evidentiary.)
Zoom Instructions:
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How to schedule a hearing in Division E depends on the nature of the hearing and the length of the hearing.
- HEARINGS OF 30 MINUTES OR SHORTER: To schedule a hearing that is 30 minutes or shorter, use JAWS (online scheduling).
- HEARINGS LONGER THAN 30 MINUTES: To schedule any hearing longer than 30 minutes, please contact the judicial assistant via email at circivdive@fljud13.org. Please include the following information in your email:
--case name;
--case number;
-- the docket entry number or date the motion was filed;
-- the title of the motion or matter to be heard; and
-- the amount of hearing time sought.
- EVIDENTIARY HEARINGS: To schedule any evidentiary hearing, contact the judicial assistant via email at circivdive@fljud13.org. Please include the following information in your email:
-- case name;
--case number;
-- that an evidentiary hearing is requested;
-- the docket entry number or date the motion was filed;
-- the title of the motion or matter to be heard; and
-- the amount of hearing time sought.
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A proposed order should be submitted for the judge’s review only after (1) the proposed order has been shown to the other side, (2) the other side has either agreed to the order, failed to respond after five days, or indicated that they object to the proposed order and will submit their own competing order. Every proposed order should be accompanied by a cover letter that indicates that (1) the proposed order has been shown to the other side, (2) the other side has either agreed to the order, failed to respond after five days, or indicated that they object to the proposed order and will submit their own competing order.
If the proposed order is an agreed order, it should be submitted to the Circuit Civil Division E work queue via the Florida E-Portal.
If the opposing party was given an opportunity to review the proposed order but failed to respond after five days, the proposed order should be submitted to the Circuit Civil Division E work queue via the Florida E-Portal.
If the opposing party indicated that they do not agree to the form of the order and will submit a competing order, then (1) the proposed order should be emailed to the judicial assistant in Word format at circivdive@fljud13.org, (2) a copy of the ruling portion of the transcript should be provided via email to the judicial assistant; and (3) counsel should request that the JA set a ruling conference.
If a party is pro se and does not have an email address associated with the case, the attorney will be responsible for mailing copies of the order to pro se parties.
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The judicial assistant is not authorized to answer questions about anything but scheduling and preferences. The judicial assistant will answer the phone if you call but realistically you should only call if necessary.
Question 2 (above) explains which types of hearings require contact with the judicial assistant and which types of hearings can be scheduled remotely.
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Yes, please mail a paper copy of your notice of hearing and the motion(s) to be heard at least five days before your hearing.
Hearing binders are most useful if they are indexed, tabbed, and provide at least three business days in advance of the hearing.
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If you file an emergency motion, please email a copy of the emergency motion to the judicial assistant at circivdive@fljud13.org and follow all instructions and requirements provided by the Clerk of Court.
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Hearing time is a limited resource and one of the judicial assistant’s goals is to maximize that resource. If you scheduled a hearing and no longer need the hearing time please notify the judicial assistant as soon as possible at circivdive@fljud13.org. The sooner you (1) cancel your hearing in JAWS, (2) file your notice of cancelation, and (3) send it to the judicial assistant, the more likely it becomes that the judicial assistant can make that hearing time available for another case.
Court-ordered hearings cannot be canceled except by court order.
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Yes, please mail a paper copy of your notice of hearing and the motion(s) to be heard at least five days before your hearing.
The notice of hearing should include the following information:
- The motion or matter to be heard;
- The amount of time reserved;
- Whether the hearing is in person or remote (see answer to Question 1 above);
- If the hearing is remote, instructions for remote appearances; and
- Whether a court reporter has been ordered.
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Contact the Clerk’s Office for instructions on the numbering and marking of exhibits for trials and in person hearings.
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A link to available forms is in the gray box in the upper left hand side of this page, under “Forms.”
For all cases filed after May 1, 2021, a Differentiated Case Management Order was entered by the Clerk at the time the case was filed. It is essential to read that Differentiated Case Management Order in its entirety, calendar the deadlines, and follow its instructions. There are a number of forms provided under the Forms tab that are specific to the Differentiated Case Management process. For example, there is a specific trial order to be used with the Differentiated Case Management process, and several forms to be used when seeking an Amended Differentiated Case Management Order.
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AT A GLANCE SCHEDULING ON JAWS