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Procedures/Preferences

AT A GLANCE PREFERENCES (Revised 1/27/17)

How to Notify Judge of an Emergency Motion Providing Copies of
NOH & Motions
Providing Judge with Documents/Case Law in
Support of Motions
Using JAWS for Electronic Signature

File w/clerk,
then email Motion to JA.

 

Call JA if no response in one hour.

YES.

Deliver hard paper copies of NOH & Motion to Chambers/to be

RECEIVED no less than two full business days before scheduled hearing.

YES.

Deliver hard paper copies to chambers/to be RECEIVED no less than two business days before scheduled hearing.

 

Case law to be appropriately HIGHLIGHTED.

YES.

Submit in PDF format, only if uncontested. 

 

Must upload COVER LETTER or JAWS cover page with all orders.

 

for additional "At a Glance" Scheduling on JAWS  Click Here

**PLEASE NOTE:  ODYSSEY IS NOT JAWS**
Odyssey is the Clerk of Court’s case management system.  JAWS is the Thirteenth Judicial Circuit’s case management system.  Filing a proposed order/judgment on Odyssey will not automatically load the proposed order/judgment on JAWS.  Filing a notice of your email address with the Clerk of Court will not input your email address into JAWS for purposes of receiving electronically signed orders/judgments or emails from the Court.  JAWS requires emails to be registered on its software for each individual case and for each individual attorney or entity entitled to e-service.


(1) PROPOSED ORDERS/JUDGMENTS/WRITS – SUBMISSION AND FORMAT
REQUIREMENTS (Revised 1/27/17)
(2) SCHEDULING THROUGH JAWS GENERALLY (Applicable to All Hearings) (Revised 3/10/17)
(3) DAILY HEARINGS (15 & 30 MINUTES) (Revised 1/27/17)
(4) DAILY HEARINGS (EXCEEDING 30 MINUTES) (Revised 1/27/17)
(5) UNIFORM MOTION CALENDAR (UMC DOCKET) (Revised 1/27/17)
(6) UNIFORM DISCOVERY MOTION CALENDAR DOCKET (Revised 1/27/17)
(7) RESIDENTIAL MORTGAGE FORECLOSURE CASES (Revised 6/19/17)
(8) PRO SE / SELF-REPRESENTED PARTIES (GENERALLY) (Revised 2/9/18)

Resources For Self-Represented/Pro Se Parties. (For more information click here)


Contact Judicial Assistant.  Pro se /self-represented parties (acting on their own behalf, without an attorney) do not have access to the Judicial Automated Workflow System (JAWS) used by attorneys to schedule hearings.  When a pro se /self-represented party desires to schedule a hearing (regardless of the amount of hearing time), all hearings must be coordinated through the Judicial Assistant at the Court’s email address (circivdivc@fljud13.org) copying all associated parties to the case.

 

Motions/Petitions MUST Be Filed Prior to Scheduling.  Hearings on a motion/petition may not be scheduled on JAWS prior to the filing of the original motion/petition with the clerk.  The original notice of hearing likewise must be filed with the clerk.  Upon scheduling a hearing, please upload the filed motion/petition and notice of hearing on JAWS within 24-hours of scheduling the hearing.  All notices of hearing must include the amount of time reserved for the hearing.  Any motion not properly filed as required by this paragraph is subject to being struck from the docket by the Court sua sponte.  Any notice of hearing not properly filed as required by this paragraph may result in the striking of the motion from the docket and cancellation of the hearing by the Court sua sponte.

 

Scheduling Procedure.  The party desiring to schedule a hearing must follow the procedure set forth below:

 

Properly E-file/Upload Documents.  E-file the motion(s), etc. with the clerk according to the Rules of Judicial Administration AND upload the motion(s), etc. into JAWS (court).

 

Update Associated Parties’ Email Addresses (Attorneys Only).  Prior to emailing the Judicial Assistant, please update associated parties’ email addresses in JAWS.  Parties listed in the email request must also be listed in JAWS.

 

Email Request to Judicial Assistant.  Send an email request to the Judicial Assistant at the above-referenced email, being sure to copy ALL opposing parties.

 

Email Request Subject Line Requirements.  The subject line of the email to the Judicial Assistant MUST contain the following information:  “SCHEDULE: (insert entire six-digit case number followed by plaintiff’s LAST NAME/ defendant’s LAST NAME).”  For example, SCHEDULE:  15-CA-012345  SMITH/JOHNSON.  This format allows easy application of Outlook’s search feature.  If you would like to include your own file/reference/claim number, please do so at the end of the subject line.  For example, SCHEDULE:  15-CA-012345  SMITH/JOHNSON     [R#JKU2015].

 

Email Request Requirements.  In the body of the email, please reference:

(1) FULL AND EXACT TITLE OF MOTION/MATTER (for which special set hearing time is requested).
(2) DATE MOTION/MATTER E-FILED(CLERK) AND UPLOADED IN JAWS (COURT).
(3) AMOUNT OF HEARING TIME REQUESTED (i.e., 60 minutes, 90 minutes, etc.).
(4) FULL NAME OF THE MOVANT (and the name of the party he/she represents).
(5) TRIAL DATE (if set; otherwise, “N/A”).

 

Confirmation of Available Hearing Dates/Times by Judicial Assistant.  The Judicial Assistant will review the Court’s docket to determine available hearing dates/times and email those dates/times to both sides (by selecting “reply all”).  The parties/counsel of record shall have three business days from the date of the Judicial Assistant’s email to decide upon a mutually agreeable date and time and email the Judicial Assistant of same.

 

One Responsive Email/”Reply All” Required.  Only one responsive email (select “reply all” option) stating the mutually agreeable date and time is required and allowed.  In the body of the responsive email, the following information must be repeated (to avoid lengthy search through multiple emails):

 

▪DATE / TIME / AMOUNT OF HEARING TIME.
▪FULL AND EXACT NAME OF MOTION.

 

Receipt of Mutually Agreeable Response. Upon receipt of a mutually agreeable response, the Court will schedule the hearing which will appear on the Court’s docket.

 

Failure to Timely Respond to Judicial Assistant’s Email.  If the Judicial Assistant fails to receive an email response within five business days of the date of the Judicial Assistant’s email, the dates and times provided in the email will become immediately available to other parties seeking +30-minute hearing times.


Notice of Hearing.  Upon receipt of the JAWS scheduling email, the scheduling/moving party must e-file (clerk) AND upload into JAWS (court) the notice of hearing.  JAWS is designed to give actual notice of hearings to all parties when it is properly used, but does not substitute for filing a notice of hearing through the e-filing portal.  Conversely, filing a notice of hearing or notice of cancellation of hearing with the e-filing portal does not update the Court's JAWS’ calendar, which must be done separately.  Failure to e-file (clerk) and upload into JAWS (court) the notice of hearing within 24 hours may result in cancellation of the hearing by the Court.


Cross-Noticing of Motions.  In general, cross-noticing is not permitted.  However, it is permissible at times.  Notice to all other parties is necessary, and the attorney or party hoping to add on the additional matter should e-file (clerk) AND upload into JAWS (court) the motion or other matter and amended notice of hearing AND follow the procedures set forth in (2) SCHEDULING THROUGH JAWS GENERALLYNo other communication with the Court is required.

 

PLEASE NOTE HOWEVER, that subsequent, additional matters noticed for the same hearing time will be heard only if there is sufficient time to do so, AND the Court has sufficient time to properly prepare for the additional, cross-noticed matter.

 

Viewing Filed Documents Online (HOVER).  To view any documents filed in your case, please visit https://hover.hillsclerk.com.  The Hillsborough Online Viewing of Electronic Records (HOVER) provides remote viewing of court records maintained by the Hillsborough County Clerk of the Circuit Court.  On this site, attorneys of record and Self-Represented Litigants (i.e., pro-se parties) will have access to search case indexes and view case progress dockets and images not sealed or made confidential by Florida Rules of Judicial Procedure or court order.  For issues or concerns, please e-mail hover@hillsclerk.com or call (813) 307-7180.

 

(9) JURY AND NON-JURY TRIALS/PRE-TRIAL CONFERENCES (Revised 1/27/17)
(10) MISCELLANEOUS (Revised 1/21/17)
(11) VIEWING FILED DOCUMENTS (HOVER) (Revised 1/27/17)
(12) HOW TO SEARCH AND FIND INFORMATION ON THIS PAGE (Revised 1/27/17)
(13) JAWS "HOW TO" GUIDE